Step 2 – Learn
In Step 2, you will build out your course structure and upload content. There are a few course options at the top of Step 2.
Step 2.1 – General Options
- Allow copying and highlighting of documents lets Learners add their own notes and comments to each piece of static content, such as Word documents, PowerPoints and PDFs. These notes and comments will be saved within LearnCore, so if a Learner finishes that course and then refers back to it in the future, their notes will be saved.
- Allowing for the downloading of documents gives Learners the opportunity to download and save and static content to their local drive. They will have two options for this: either downloading the original file type (Word, PowerPoint, PDF etc.) or; downloading an annotated PDF, which will include all the comments and notes they’ve made on that content.
- Allow downloading of videos will let Learners download and store any video content to their local drive.
Once you’ve selected the options you’d like to include from the list above, you’ll then go into the structure and content section of Step 2.
Step 2.2 – Add Content
The structure in LearnCore is broken down in the following sequence: Curriculum > Course > Section > Lesson.
Sections act as chapter titles – they give Learners an understanding of what they will be covering in the next part of this course. Sections don’t contain any content; all content is housed in the Lessons.
When choosing a Section name, provide Learners with a clear understanding of what they will be going through next. For example, if this course is a product training course, use the Section name to tell Learners what part of the product will be covered next.
Lessons are where you add your content. You can add up to five pieces of content per Lesson, but you can have as many Sections and Lessons as you like. An example of adding multiple pieces of content per lesson would be a Salesforce course, where you’re providing Learners with a list of steps in a PowerPoint file on how to enter an Opportunity in Salesforce. This would then be followed up by another piece of content in the same Lesson, which would be video example of how that is done.
Sections and Lessons can be dragged and dropped into any order you like, to ensure the course flows properly.
To add content to a Lesson, click on the blue Edit Content button. Here, you will be given two options to add content.
Step 2.2a - Create
Create provides you with a few tools in LearnCore in which to add content.
Capture is a feature that will allow you to record your screen, while providing additional commentary to what you’re doing.
- When hovering over Capture, you will have the option to choose between Audio – which will record your screen and your voice only; or Video, which will record your screen and access your webcam to record a video of you simultaneously. After choosing your desired option, a larger window will appear, and you’ll select Start Recording to being.
After clicking Start Recording, a pop up window will appear, asking you to select the window or application you want to record. Once making your selection, a 3 second countdown will begin, and the platform will begin recording your screen, and your audio and/or video, depending on which option you chose.
As the timer counts up, any movements or actions you make on the application you chose will be recorded, along with any commentary. Once you’ve finished recording your session, you can hit stop recording, and have the ability to review your session to see if any adjustments need to be made. You can either re-record your session, or Save it as content.
Best practices: Capture is the perfect tool to use for product demos and process training, such as Salesforce. It gives you the opportunity to show Learners how something should be done, before they’re given the opportunity to submit their version to you and/or their Manager.
Before recording, make sure you have your desired application open in a separate window. If it’s a web-based application, separate the tab from other tabs you have open so navigating between LearnCore and your application is seamless, and Learners are only seeing relevant information. Have a rough script ready regarding what commentary you want to add to your demo, so that you’re not re-recording multiple times.
Author works in exactly the same way as a Word document does. Whatever detail you enter into the text box will appear in the Lesson when the Learner navigates to it. You also have the ability to embed a link into the text box. This is particularly useful for when you want to redirect Learners to dynamic content outside of LearnCore, such as an internal document library.
To do this, copy the link you want to embed, then click on the link icon in the options above the text box. Paste the link in the URL field and click OK.
Author also lets you embed Google Docs directly into the Lesson, that will be updated in real time as you make changes to that Google Doc. To embed a Google Doc, first copy the embed link from your Google Doc, Sheet or Slide. Then, select Source in the top left hand corner of the Author window.
From here, paste the embed link into the text field and the Google Doc will be embedded into the Lesson, and will update in LearnCore whenever you make changes to that Google Doc.
Choosing the Webcam option will allow LearnCore to access your webcam and/or built-in microphone to allow you record content directly to camera. When hovering over Webcam, you will be given the opportunity to choose between Audio, which will only access your microphone, and Video, which will access your microphone and camera.
After choosing each of these options, a larger window will open, where you will have the option to Start Recording. Clicking Start Recording will give you a 3 second count down before your recording begins. Once you finish recording, you can listen to a playback and note any adjustments you want to make for this content.
Best practices: the Webcam option is particularly useful for giving Learners and example of how you would present relevant content. For example, if your course is focused on speaking with a client over the phone, then the Webcam (Audio) option can give Learners an understanding of what good phone manner sounds like. The Webcam (Video) option is also a useful tool to introduce the course. Admins and Managers can record a quick introduction stating what this course will be about, and what they’re hoping Learners will achieve for completing this course.
Webcam is also a great way to get senior leaders involved, especially for Onboarding. Having a senior leader record themselves giving a quick introduction will help connect your new hires with those at the top, fostering a very positive culture.
The Voice Over option is used to add to context to static pieces of content, such as PDFs and PowerPoints. This content allows you to upload an existing file, and add commentary to it while scrolling through that file.
- When hovering over Voice Over, you will have the option to choose between Audio – which will only access your microphone to record your voice, and Video, which will also access your webcam to record a video of you.
- After choosing your desired option, you will be asked to select a file from your local hard drive. Choose your file and click Save, and it will be uploaded to the Lesson. There are some Best Practices on the right hand side you can refer to for this content.
Note: you must upload a file in PDF format only. You can save Word documents or PowerPoints as a PDF before uploading.
Once you’ve uploaded your file, a larger window will appear that will display your content. You’ll be able to scroll through this content to make sure it’s the right file before recording.
- After clicking Start Recording, a 3 second countdown will begin, and the platform will begin recording your audio and/or video, depending on which option you chose. As well as capturing your audio and/or video, the platform will also record you scrolling through the content, allowing you to add any commentary to the content.
- Once you’ve finished recording your session, you can hit stop recording, and have the ability to review your session to see if any adjustments need to be made. You can either re-record your session, or save it as content.
Best Practices: Voice Over is best used for when you need Learners to become familiar with commonly used files. Examples of these could include order forms, product collateral or presentation templates. It’s best to pair Voice Over content with the actual static content itself within the Section or Lesson, as it will allow the Learner to apply the information you’re giving them in the video to the actual content.
For example, if your course is focused on how to run a great client meeting, you would upload the client presentation template as a PowerPoint or PDF in one Lesson (giving the Learners the opportunity to download it), and in the next Lesson, use Voice Over to talk about how to present that content.
Step 2.2b - Upload
Upload is the second method of adding content to your Course using content you’ve already created.
You have two options when choosing to include an already existing video as content.
- Choose from up to 4 local file type options from the Choose File button: mp4, avi, mov or webm
- Place an embedded video link into the required field. There is a step by step guide on how to embed a video into LearnCore. These videos can be housed in YouTube, Vimeo, Wistia etc.
Once you’ve selected the file or embed code, click Save to add it as content.
Using the Choose File button, you can upload an existing mp3 or wav audio file into any Lesson. Once you’ve selected your file, click Save to add it as content.
You can upload any PDF into LearnCore by selecting them from your local hard drive and clicking Save.
This option allows you to upload a Word document by selecting from your local hard drive and clicking Save. Note that Learners will not be able to modify the Word document.
This option allows you to upload a PowerPoint document by selecting from your local hard drive and clicking Save. Note that Learners will not be able to modify the PowePoint document.
PowerPoint documents are viewed in a vertical scrolling format in LearnCore.
Uploading a Google Doc will take a static image of the Google Doc you choose, and display it in the Lesson. It will not allow Learners to modify the document, or view any changes made to that Google Doc. To provide Learners with the ability to view dynamic Google Docs, use the Create > Author option and embed the link (see Create > Author detail above).
Before uploading a Google Doc, you’ll need to Authorize LearnCore to access your Drive. After clicking on the Google Doc icon, you will be prompted to allow access, and will be able to change the Google account attached to LearnCore at any time.
From there, you will be able to choose the file you want to upload into LearnCore, and click save to add it as content.
HTML5 content is typically more interactive content using programs such as Captivate and Articulate. It also gives LearnCore the ability to house SCORM compliant content.
You can add an HTML5 file by selecting it from your local drive, and clicking Save.